Version 8 of HLMSW introduced a number of new features, with one most requested being an easier/better way to share HLMSW performance data with external systems like website performance calendars and for collection societies. While you can create lists with browses and forms, it is no easy task to produce a list with JUST performances arranged by date. So we created a Performance Export routine available for HLMSW Administrators using the button here:
As good as this is, I was asked a number of times how it may be possible to automate the creation of these export files, and to this end we have bundled a new utility with the imaginative name HLMSW Performance Export with the most recent version of the Configuration editor which does just that.
The design of program is very simple:
You can select various options to save details to a file or as an email which can be executed directly from the command line in batch files or as a scheduled task. The above options are represented by the command:
“D:\HLMSW\HLMSW Config\PerfExport\HLMSWPerfExport.exe” /Einfo@btmi.com.au /CAU,NZ /LC /PL
Not that you need to know this,. Just click on the Command Line box to get the text you need to insert into your batch file or scheduled task.
Selecting performances in the past would be the normal practice for the collection societies, and future performances are what promotion departments and calendar feeds need. One important feature of this list is that whenever it is generated, the performances are checked to make sure that any changes to the performance details are included in the exports.
It is even possible to change what information is exported, but that will probably require a little assistance from us.
The UIC is growing little by little every day, and one of the most complicated parts of the database maintenance regime is to fulfil the underlying concept that every instrument should only have one UIC.
To give you a glimpse of the complexity of the process, we recently were asked to include an instrument called String Drum which can be either a percussion instrument (with the alternate name Lion’s Roar) or a type of Zither (use to describe a type of psaltery) and so more information was required. To avoid this confusion, in the UIC we named the instrument Lion’s Roar, and provided String Drum as an alternate name. Interestingly if you look at some other common names for the same instrument: Löwengebrull, tambour à cordes and rugghio di leone, they also switch between the reference of a Lion and a Drum and so the confusion is not just a English problem.
There is also my often quoted example of the Tenor Horn, which is also known in some parts as an Alto Horn, or perhaps an E♭ Horn – you can choose whatever name you like, they are all correct but confusing all the same (in the UIC we decided to include BOTH an Alto Horn and a Tenor Horn, because there was some evidence that it could describe a different instrument in some cases).
The challenge to maintain the integrity of the UIC list means that from time to time we will need to make changes to a UIC (to remove a duplicate entry or change an existing one) and so we recently added a new Errata table to the service to control this process.
For HLMSW users, when a change to the UIC is required, the B2B interface will automatically and transparently keep your data in synch with the Global UIC lists.
UIC Management by Committee
There are also plans to hand over the management of the UIC to a select group of musicologists and librarians to ensure that the resource continues to expand to meet the requirements of all who use it. Interested to participate? Please let us know.
A new feature of HLMSW coming in the next release tackles the problem surrounding the extended use of HLMSW to manage much more than just hire/rental material.
With HLMSW version 188.8.131.52 or later you now have the ability to quickly tag and search your works according to 4 special categories:
- Print on Demand (POD)
Every title in HLMSW can now have any or all of these flags set according to the content.
It is also possible to easily show or hide the different types in any Work Browse using the buttons provided. You can change your browses so that only particular types are displayed first (using the new WTYPE field), but you can always override this while you are searching.
If you do override this in the search and no records are found, you will have the option to search for ALL records using the Ignore button:
The tag values can only be edited by administrators and users with the permission Edit Defaults from the same company that owns the title.
When the updated is installed, all records will be initially marked Hire/Rent.
A new and important update to HLMSW (Build 184.108.40.206) has been release today.
This version addresses some issues related to email creation and sending particularly with extended characters and some email attachments being ignored by some mail servers (particularly Outlook/Exchange).
It is recommended that ALL users contact BTMI to organise an upgrade to this version as soon as possible.
Finnish publisher Fennica Gehrman recently released a new-look responsive website which showcases some of the possibilities of embedding Zinfonia searches to provide up to date information for their catalogues.
All of the Works for Hire links for every composer is drawn directly from Zinfonia, and the Hire Catalogue can be searched directly from within their webpages.
See http://www.fennicagehrman.fi/ for more information.
Don’t forget to let your Zinfonia users know ahead of time of any holiday closures using the Office Closed option in the Settings screen of the Publisher section (Click here to go there now – you will need your PAC to access this section)
BTMI will be working sporadically throughout this time and will be based in London for the first 2 weeks of January for discussions with nkoda on the digital future. Normal service should resume mid-January.
From Steffen, Joanne and myself, we would like to take this opportunity to thank you all for your custom in what has been a huge year for BTMI. We hope that you all have a safe and happy holiday and we look forward to working with you again in 2017.
One important new feature with the introduction of the UIC is the concept of Instrumental footnotes. Footnotes are useful for textual descriptions that supplement the UIC to indicate special requirements, to list actual percussion or some other requirement important to that part/player.
For example, if you wanted to indicate that the Offstage Trumpet is only required in Act 3, it is not really possible to this any other way than with a footnote.
In HLMSW, you would accomplish this in this way:
- Add a New Instrument
- Search and select Trumpet
- Add the Domain On-Stage
- Click on the Add or Edit button to make sure that the UIC is registered
- Select 7. Footnotes from the Family dropdown
- Select a Footnote type from the Genus drop down
- Use the Left/Right buttons to add or remove repeated characters
- Click on the Add button to add the footnote
- Click on the footnote symbol to place a copy in the UIC footnotes section
- Include a description in the UIC Footnotes section
Note: It is important that you cannot add a Footnote as the first item in a UIC – you MUST enter an instrument first.
Footnotes are visible on the orchestration window via the Show information button, and you can nominate whether or not this information is printed on any form.
As footnotes cannot be translated, it is recommended to always include English text.
Modern libraries have been using barcoding technology for decades, but there is one solution in common use that is now within the financial reach of us all and that is passive RFID.
RFID is a wireless technology that allows you read and write information held on battery-less paper-like tags without actually physically touching the products.
With this technology you could perform stocktakes by simply walking past stacks of music, or count complete sets of orchestral and vocal materials being sent or returned in a single pass. Now that these RFID tags can be purchased for just a few cents and readers can be purchased for as little as $40, the economics of adding a RFID tag to every single sheet of music in your library makes sense.
It is planned that coming versions of HLMSW will harness these technologies based on cheaper ISO15693 (for single item scanning) or more advanced ISO18000 protocols (for batch scanning).
Interested in learning more? Contact BTMI for more information.
As the UIC grows, so does the complexity of locating your instrumental parts when using the system in HLMSW and so I thought it may be timely to review the instrument selection possibilities and introduce a new feature in HLMSW v 8.00.4.9.
The search box is probably the quickest and easiest way to locate UIC instruments using all available languages. To use this, just type words (or parts of words) in the SEARCH box and press <ENTER> to see a list of closest matching items in SCORE order.
Note: when an instrument is selected using the Search window, it is added as a DOUBLING instrument if there are already instruments defined.
Use the Most Recently Used (MRU) Section
The MRU section is a list of instruments that are most frequently requested for the given score type. You can either
- select the instruments from the drop down list and use the key to ADD the selected instrument as a doubling instrument, or to REPLACE the existing instrument.
- or click on the instrument names in the list to to ADD the selected instrument as a doubling instrument, or hold the <CTRL> key to REPLACE the existing instrument.
Usage Tip: This is the quickest way to add an instrument, and is usually the best way to start, even if you need to make changes to the Domain, Number or Descriptor afterwards.
Enter a UIC directly
You can also enter a UIC directly by selecting from the drop downs in the UIC column (usually working from top to bottom). In HLMSW Build 8.00.4.9 or later when selecting a Domain (Alt-D), Genus (Alt-G), Part (Alt-P) or Descriptor (Alt-E) you can select the items from the drop down list OR in from the list displayed on the right-side of the UIC Edit box. This list of items can also be quickly filtered, by typing text in the edit area immediately above the list (where it says filter Part…)
Make a mistake?
Use the Add, Edit and Delete buttons just above the SEARCH box to easily fix errors on each UIC number. Clicking on these numbers will display the associated UIC in the UIC section and the Up/Down arrows allow you to re-order the instruments.
Important Note: When adding and editing UICs, remember that the FIRST instrument in the list must always be unique!